Kirribilli Concerts – Role of the Organiser

Preparing for your concert

  1. Secure performance items for your concert and build a program of about 80 minutes’ playing time.
  2. Arrange the items into an interesting and varied program.
  3. Use the template from the website to produce the printed program (double sided).
  4. Email the program to the Coordinator who will put it onto the ACMS website and email it to the Editor of Tutti.
  5. The current Coordinator is Tony Tenney   9918 8555,    0400 635 607 tenney@bigpond.net.au
  6. Remind Julian Dresser to advertise the concert by email to his lists.
  7. Print 50 copies of the program and bring them to the concert, OR email the program to the Coordinator who will arrange printing. If costs are incurred and require reimbursement, advise the Coordinator at the start of the concert. You will be reimbursed from door takings.
  8. Be at the venue no later than 4.30pm for a 5.00pm start.
  9. Confirm that all performers are financial members of ACMS. Advise performers that they must join or become financial before the day of the concert.
    For those who are not members or are unfinancial, provide them with a membership form or advise them to download it from
    http://www.acms-australia.org/sydney/index.php
  10. Liaise with the  Kirribilli Neighbourhood Centre, 9922 4428 or info@kncsydney.org
  11. Other emergency contacts are Phil 0411 452 572 or Adrian 0439 447 559
  12. Concerts are held in the upstairs Gallery which is available to us for sound checks and rehearsal from 4.00pm. If any of your groups want to rehearse at other times, you may be able to arrange this through the Manager.

On the day

  1. Welcome people to the concert and thank them for supporting ACMS, who in turn support the Kirribilli Neighbourhood Centre. Advise that all funds go to the Centre, not ACMS. The Coordinator will do this if you prefer.
  2. The President and/or the Coordinator are usually present. They will manage the collection of the door takings and distribution of programs to concert goers. They will collect up the money during interval and take it in an envelope to the person (currently Jill) in the office on the ground floor. They will ask for a receipt. In the event that the office is closed, the envelope should be pushed under the office door and the amount subsequently reported to the Coordinator.
  3. In the rare event that neither the President nor the Coordinator is in attendance, it becomes the Organiser’s responsibility to carry out the tasks described above, or to delegate them to another person.
  4. You should advise the audience that there will be a ten minute interval and invite them to stay for supper (wine, cheese, nibbles) at the conclusion of the concert.
  5. Introduce each item, or arrange for one performer from each group to announce their own item. Advise them that any additional information they provide to the audience should be brief and pertinent.
  6. Liaise with the Coordinator (or President) in relation to vacating the building.
  7. If you have any difficulties or an emergency arises, contact the Coordinator in the first instance and then, if necessary, the President, currently Sue Butler on 0400 677 455.

Thank you for taking on this very valuable role.

ACMS Committee